1. Health Department

a. Washtenaw County Health Department Plan of Organization

- Approving the submission of the Health Department Plan of Organization
- Authorizing the Chair of the Board to sign the Plan of Organization Approval Form

- To participate in the Michigan Department of Health & Human Service’s (MDHHS) accreditation process

- Since 2004, the MDHHS requires the adoption of a local health department Plan of Organization that is approved by the local health department’s governing body 
- This is a separate process from the Public Health Accreditation Board National accreditation process undergone in 2015
- MDHHS requires the Plan of Organization be submitted once every three years and includes:
- Legal Responsibilities and Authority
- Local Health Department Organization
- Mission, Vision, and Values
- Local Planning and Collaboration Initiatives
- Service Delivery
- Reporting and Evaluation
- Health Officer and Medical Director approval procedures

- The Washtenaw County Board of Health reviewed and unanimously approved the Plan of Organization at its meeting on January 25, 2019. 

RECOMMENDATION: Approval

1. Office of Community and Economic Development

a. Approval of the 2019 Calendar Year Entitlement and Formula Grant Funding

- Authorizing the signature of the Chair of the Board or the County Administrator on all formula and entitlement grants awarded to the Office of Community and Economic Development

- Resolution does not constitute approval of awards with the following characteristics:
- Award is competitive in nature
- Award amount is not based on pre-established federal or state funding formulas or entitlement formulas
- The award is new, and has not been awarded to or administered by OCED in the past
- Receipt of the award would necessitate a county general fund appropriation in excess of the amount approved by the BOC in the budget
- Receipt of the award would necessitate a change in OCED position control


- Requires OCED to present the Board with biennial updates on the status and community impacts of grants awarded to the Department throughout the year
- Requires OCED to present an annual report of anticipated grant funds for Board approval and prohibits budgets from being loaded until a grant award is received

- Upon receipt of award:
- Authorizing the County Administrator to sign the Memorandum of Understanding
- Authorizing the County Administrator to amend the budget
- Authorizing the County Administrator to sign delegate contracts 

RECOMMENDATION: APPROVAL

1. Water Resources

a. Resolution Authorizing Expenditure in Excess of $10,000 for Repair of the Four Mile Lake Level

- Approving resolution to authorize Water Resources Commissioner to exceed $10,000 annual maintenance limit 
- For an estimated 10 year period beginning in 2020 - 2029

- To complete maintenance and repair work required on the Four Mile Lake Level
- To permanently repair the breach on Four Mile Lake
- To restore the elevation outlet structure to working condition
- To assess the need for a pump on Dexter #3 Drain

- Part 307 of the Michigan Environmental Code Section 30722(4) requires Board of Commissioners approval to authorize annual dam maintenance expenditures exceeding $10,000
- Due to pump deficiencies and inability to maintain legal lake elevation, Water Resources is proposing to engage FTC & H Engineering to prepare plans & specifications for needed repairs.
- Request for Proposal process was completed 12/14/2018
- Estimated cost $94,585.00
- Special assessment for project is expected to be spread over 10 years (2020 – 2029)

RECOMMENDATION: Approval

1. Sheriff

a. Scio Township Police Services Contract – Increase PSU

- Authorizing the signature of the County Administrator on the contract amendment
- With Scio Township
- Beginning 1/6/2019

- To increase Scio Township PSUs by 1 PSU for a total of 9 PSUs
- To address additional service needs in Scio Township
- The PSU will be filled by removing a position from Hold Vacant

- For a total revenue and expenditure increase of $160, 650 in 2019 and 2020, increasing to $163,060 in 2021 and $165,506 in 2022
- Indirect costs will increase slightly overtime due to an additional FTE but will be covered by increased revenue into the General Fund

RECOMMENDATION: Approval

Next Ways & Means Meeting
[March 6, 2019]
Board Room
220 N. Main Street
Ann Arbor, MI 48104
6:30 p.m.