1. Health Department

a. Prescription for Health Financial Support

-Ratifying the Memorandum of Understanding
-With the St. Joseph Mercy Health System
-For the period of March 1, 2019 through February 28, 2020

-To continue the Prescription for Health program in Washtenaw County communities supported by St. Joseph Mercy Health (4th year) 
-To increase consumption of fresh fruits and vegetables and reduce chronic disease risk among participants.
-To foster healthy behavior change in program participants by providing nutrition education, referrals to community resources, and support from Community Health Workers.

-Create the following 0.5 FTE 
-0.5 FTE Community Health Worker
-Group 12, Grade 13
-Salary Range: $31,667 - $38,762

-For a total program cost of $160,000
-FY 17/18 Grant Revenue: $156,099
-FY 18/19 Grant Revenue: $160,000
-County Contribution: $0

-Indirect costs of $26,933 have been included in this budget

-Upon receipt of award:
-Authorizing the County Administrator to sign the Memorandum of Understanding
-Authorizing the County Administrator to amend the budget
-Authorizing the County Administrator to sign delegate contracts

RECOMMENDATION: Approval


b. Rapid Response Strategies – Opioid Overdose Surveillance System Grant

-Authorizing the signature of the County Administrator on the grant contract
-With the National Association of County and City Health Officials (NACCHO)
-For the period of January 1, 2019 through September 30, 2019

-To provide financial support for a pilot project focused on implementing a real-time opioid overdose surveillance system in Washtenaw County 
-To increase the timeliness of fatal and non-fatal opioid overdose reporting (currently lags 18 months) through rapid surveillance of opioid overdose for public health and law enforcement response 
-In partnership with the University of Michigan Injury Prevention Center, Michigan High Intensity Trafficking Areas (HIDTA) Heroin Response Strategy (HRS) team

-The University of Michigan initially applied for the grant and it was determined later that NACCHO funds must flow through the Health Department

-For a total program of $106,284:
-Grant Revenue: $100,000
-Health Department Revenue: $6,284

-Indirect costs of $8,199 have been included in the program budget

-Upon receipt of award:
-Authorizing the County Administrator to sign the Contract
-Authorizing the County Administrator to amend the budget
-Authorizing the County Administrator to sign delegate contracts

RECOMMENDATION: Approval

1. Office of Community and Economic Development
a. CLG Grant Application for Phase 1 Historic Contexts Survey of Northfield Township

-Authorizing project coordination with the Northfield Township Historical Society
-Authorizing the signature of the County Administrator on the grant application
-To the State of Michigan Historic Preservation Certified Local Government Grant Program
-For the period of June 1, 2019 to December 30, 2020

-To hire a qualified preservation specialist to conduct archival research and writing/analysis to complete the necessary historic contexts associated with Northfield Township architectural history
-To provide a more complete history of Northfield Township and emphasize associated land use and architectural history
-To inspire and encourage development of historic properties in downtown Whitmore Lake and elsewhere
-To allow for future historic designation, education, and/ or preservation advocacy 

-For a total program of $14,158:
-Grant Revenue: $8,494.80
-Northfield Township Historical Society Match: $5,663.20
-Grant revenue will be supplied upfront from OCED GF and reimbursed by SHPO upon grant completion

-Upon receipt of award:
-Authorizing the Administrator to sign the Notice of Grant Award/Contract and any necessary amendments to the grant award/contract, and any other grant award/contract related documents.
-Authorizing the Administrator to sign Key Persons form required for grant application.
-Authorizing the Administrator to sign Certifications Regarding Debarment, Suspension, and Other Responsibility Matters, Drug-Free Workplace Requirements, and Lobbying required for grant application.
-Authorizing the Administrator to sign delegate contracts upon review of Corporation Counsel to be filed with the County Clerk.
-Authorizing the Administrator to sign a Memorandum of Understanding between Washtenaw County and Northfield Township Historical Society establishing roles for grant execution.
-Amending the budget

RECOMMENDATION: Approval at Board

1. Water Resources

a. Clean Sweep Grant Program Amendment

-Ratifying the signature of the County Administrator to amend the contracts
-To the Michigan Department of Agriculture
-For the period of October 1, 2018 through September 30, 2019

-To accept pesticides and herbicides to process for proper disposal
-To offset the typical cost of the program, foster regional coordination, and to pay for the material brought in by the business community
-To promote outreach activities to the agricultural community, nurseries, golf courses, commercial exterminators, and farmers
-To accommodate the Michigan Department of Agriculture’s December 2018 request for the County to accept a large load of acceptable chemicals from Britton Elevator, a company in Monroe County that was going out of business
-State of Michigan has agreed to increase County’s Clean Sweep grant fund award by $ 13,000 based on estimated tonnage and costs associated with project

-For a total program of $40,000
-Original Grant Revenue: $ 27,000
-Amended Grant Increase: $ 13,000
-County Match: $ 0
-Indirect costs are not eligible for reimbursement under this grant

-Upon receipt of the award:
-Authorizing the Administrator to sign the amended Grant Award
-Amending the budget
-Authorizing the Administrator to sign delegate contracts

RECOMMENDATION: Approval

1. Sheriff

a. Scio Township Police Services Contract – Increase PSU

-Authorizing the signature of the County Administrator on the contract amendment
-With Scio Township
-Beginning 1/6/2019

-To increase Scio Township PSUs by 1 PSU for a total of 9 PSUs
-To address additional service needs in Scio Township
-The PSU will be filled by removing a position from Hold Vacant

-For a total revenue and expenditure increase of $160, 650 in 2019 and 2020, increasing to $163,060 in 2021 and $165,506 in 2022
-Indirect costs will increase slightly overtime due to an additional FTE but will be covered by increased revenue into the General Fund

RECOMMENDATION: Approval

2. Trial Court

a. Trial Court Senior Clerk Reorganization

-Approving the reorganization and position modifications within the Trial Court Clerk Division

-To reduce staff turnover that stems from employees seeking other employment  or promotional opportunities
-To improve training and oversight through the retention of experienced clerks
-To promote dedicated leadership for Court Clerk projects, such as the upcoming E-filing system, and other future operational projects

-Retention of court clerks has been an ongoing issue for several years
-The proposal is to eliminate 1.0 FTE grade 15/17 clerk through attrition and reclassify 6.0 15/17 clerk positions to grade 19 Senior Clerk positions. 
-Each of the three divisions will have two senior clerks: Juvenile/Probate, FOC/Domestic, and Central Assignment/Civil Criminal and Records Division 
-This modification will not incur any additional expense to the general fund

-Eliminate 7.0 FTE
-7.0 FTE Trial Court Clerk 2T
Group: 1300, Grade: 15/17
Salary Range: $ 33,770 - $ 44,765

-Create the following 6.0 FTE:
-6.0 FTE Trial Court Senior Clerk
Group 1300, Grade 19
Salary Range: $ 38,761 - $48,287 

-For a net decrease of 1.0 FTE
-No layoffs will occur due to these changes

RECOMMENDATION: Approval

1. Office of the Treasurer

a. Delinquent Tax Borrowing Resolution

-Issuing General Obligation Limited Tax Notes, Series 2019
-In an amount not to exceed $20,000,000
-For the 2018 delinquent taxes

RECOMMENDATION: Approval

Next Ways & Means Meeting
[February 20, 2019]
Board Room
220 N. Main Street
Ann Arbor, MI 48104
6:30 p.m.